Introduction of MS-PowerPoint 2010

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 Introduction of MS-PowerPoint 2010




Microsoft developed a visual graphical application known as MS – PowerPoint.

some important features we will see in this chapter are working with slides master and themes, advancing slides using hyperlink and actions, customizing and broadcasting slide shows, macros.

 Working with Slides Master and Themes

  • we have predefined slides which can be used for presentation.
  • We can change colours of those slides and make it more presentable.
  • Ms – PowerPoint provides few installed templates and themes from which we can select the one that meets the context.
  • To start with you have to first load PowerPoint to start a new presentation – you are presented with a Blank Presentation which is the default one.
  • Now you have to move to the File >> New then Sample templates in the top row.

The concept of the Slide Master –

  • The first slide in the presentation is known as the slide master.
  • It stores information about the theme and slide layouts of a presentation which includes the background, colour, fonts, effects, placeholder sizes, and positioning.
  • The primary benefit of slide master is that the properties set for the first slide can be made universal for the following any number of slides.
  • Using slide master saves time because you don’t have to type the same information on more than one slide.
  • With insert layout, you can edit the title and even modify title for that page.
  • We can add footers such as page number at the end of each slide.
  • Themes have various backgrounds to be set for the presentation.
  • We can also set the font style, adding 3D or shadow effects from slide master.
  • Themes can also be downloaded from the internet.
  • We can also use images in the background. 

Advancing Slides Using Hyperlink and Actions

  • We can use a hyperlink to connect to various other related information with one click.
  • Additionally, hyperlinks can also be added in the form of action buttons which will help us in navigating the slide show.
  • Let us discuss how to insert hyperlinks using text or objects, as well as how to insert action buttons.


How to insert a hyperlink:

  • First, select the text or image where you wish to add the hyperlink.
  • Now you have to right-click the selected text or image and then click Hyperlink.
  •  On clicking hyperlink, the below-given dialog box opens.
  • You can set the path here.
  • You can also type the address you want to link to in the Address field.
  • Once the path is set, Click OK.
  • Once the link is set, you will find an underline below the desired text.
  • The text or image you selected will now be a hyperlink to the web address.

How to remove a hyperlink:

  • Similarly, right-click the hyperlink as shown below.
  • Now click on remove hyperlink to remove the path.

Customizing and Broadcasting Slide Shows

  • A slideshow is nothing but the created presentation can be displayed on a full screen making it more presentable.
  • These slide shows are created with animated effects to text and graphics.
  • There are a variety of animations and effects that can be applied to text or graphics.
  • The Effect Options – has additional animation options in the Animation group. It adds value to the animation options to animate text and graphics upon Entrance, Exit and as an Emphasis.
  • When the pointer is moved over any animation, it will be highlighted in a golden colour and a preview of the animation will appear. We can check the preview and then the same to all the slides.
  • The Timing group allows you to set the exact time to play the selected animations. It can set automatically after a few seconds or minutes. It can also be set with the click of a mouse.
  • The Animation Pane displays all of the animations you have applied to each slide.
  • Finally, preview command helps you to preview the current slide.

How to start a slideshow –

  • To start the slideshow form the beginning, click the From Beginning command.
  • To start the slideshow from the current slide, click the From Current Slide command.
  •  You can navigate the slides with left and right arrow key on your keyboard.
  •  To stop and exit the fill screen press Esc key on your keyboard.
The concept of Macros with respect to class 7 MS-PowerPoint 2010

  • frequently performed tasks can be records with help of macros.
  • This is one of the easiest ways to follow regular task in PowerPoint and other Microsoft Office programs.



  • Unfortunately, PowerPoint 2010 has no Macro Recorder and hence writing VBA code is the only way to create macros.
  • In this case, we need to go to the Visual Basic Editor in PowerPoint 2010 to edit the macros.
  • Here, in PowerPoint 2010 you can just create a new Macro by going to View tab and then click on Macros button. 
  • You will get a new list of Macros or an empty list.
  • For example – To create a new macro which is to export all comments from PowerPoint into a text file, then you can enter the name of the macro Export Comments and click on Create button.
  • This will open the Macro editor and you will be able to code your Macro.
  • Once the macro immediate window is opened, you can complete your function.
  • If any debugging is required you can also open the immediate window to debug your code.
  • Finally, ensure that the presentation is saved as Macro-enabled (for example using the .pptm file extension).
  • If not then your Macro may not be saved properly as this is needed in recent versions of Microsoft PowerPoint. 

Recap 

  • MS – PowerPoint is an application developed by Microsoft that helps in creating a presentation which contains formatted text, images, tables, graphs, charts, etc.
  • Working with Slides Master and Themes
  • The first slide in the presentation is known as the slide master.
  • It stores information about the theme and slide layouts of a presentation which includes the background, colour, fonts, effects, placeholder sizes, and positioning.
  • Advancing slides using Hyperlink and Actions
  • To insert a hyperlink
  • To remove a hyperlink
  • Customizing and Broadcasting Slide Shows
  • A slideshow is nothing but the created presentation can be displayed on a full screen making it more presentable.
  • Macros
  • Frequently performed tasks can be records with help of macros.
  • This is one of the easiest ways to follow regular task in PowerPoint and other Microsoft Office programs.

Quiz for MS-PowerPoint 2010

Q.1 In normal view, how can you quickly change to handout master view?

a) Click the outline tab and select handout master view

b) Press the shift key and click the handout master view button

c) On the view menu, click slide sorter, and click handouts.

d) Ctl+F11

Q.2 How can you quickly reinstate a deleted footer placeholder in master view?

a) Re-apply the footer placeholder

b) Create a new slide master

c) Re-apply the footer placeholder

d) Reinsert the slide

Q.3 Which of the following can you use to add times to the slides in a presentation?

a) Slide show menu

b) Rehearse timings button

c) Slide transition button

d) Slide Show Button

Q.4 To select all of the boxes of an organization chart?

a) Right click the chart background and then click select all

b) Ctrl + H

c) Ctrl + L

d) Ctrl + A

Q.5 You can show the shortcut menu during the slide show by?

a) Clicking the shortcut button on the formatting toolbar

b) Right clicking the current slide

c) Clicking an icon on the current slide

d) View Toolbar

Q.6 Auto clipart is a feature that?

a) Automatically Remove Clipart

b) Downloads Clipart

c) Automatically places clipart in your presentation

d) Shows various Clipart

Q.7 To edit the text within the boxes of an organization chart, you?

a) Select the box, then make the changes

b) Select the box and text, then make changes

c) highlight the text, them make the changes

d) Directly edit

Q.8 Which of the following allows you to select more than one slide in a presentation?

a) Ctrl + Click each slide

b) Shift + Click each slide

c) Alt + Click each slide

d) Shift + drag each slide

Q.9 The view that displays the slides on a presentation as small representations of the slides is called?

a) Notes page view

b) Slide show

c) Slide sorter view

d) Outline view

Q.10 The PowerPoint view that displays only text (title and bullets) is?

a) Outline view

b) Slide show

c) Slide sorter view

d) Notes page view



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